Factors Driving Backfile Conversions
· Hybrid Workforce
· Property Assessment
· Disaster Recovery
· Security / Compliance
Hybrid Workforce
The “pandemic” as we all know it changed how we worked. All at once we were sent home, donned a mask and tried to make sense out of what just happened. But we grew into it – Companies all of a sudden had to move at the speed of light providing access to data, bandwidth reviews, data security of company and client information, and concerned for the personal wellbeing of their employees.
To remain customer centric – companies had to ensure that their remote work staff had the necessary tools to safely access files and information.
It continues to grow today and companies realized that their work teams can be functional and productive away from the office – which leads to the next step and what is one or our Client's key drivers today.
Property Assessment
With some companies cutting back on the office space they own or rent, competition to attract tenants is stark. Over the past three years, a net 125 million square feet of office space became available in the United States and United Kingdom combined, the result of three consecutive years of more space being vacated than newly rented – McKinsey
Cornerstone stands out in working with clients that reduce space and have paper records that they no longer want to send to a storage facility. Not only do we spend the time to speak on how to eliminate the backlog of paper – but we discuss what your day forward plan is.
Examples of Client Day Forward initiatives include:
- No more paper goes to off-site storage – shred or scan is the new model
- In-house mail/copy centers take all paper in and scan into their Content Management System (CMS)
- Paper is held and released quarterly to their supplier of choice to scan to the company/department specs and then uploaded into the CMS
Security / Compliance
· Automating paper records enhances security by implementing encryption, passwords, access rights, and permissions.
· Digitizing paper records, microfiche and microfilm enhances compliance and records management for businesses, ensuring adherence to retention laws/regulations, company standards, policies, and best practices.
· It aids classification, organization, storage, retrieval, archiving while preserving them for long-term use or reference.